IDEA Muse for Museums

IDEA Muse – Museum collections management

IDEA Muse is a comprehensive collection management system designed for museums. The system enables seamless management of all aspects of the museum collections, dealing with all the physical, digital and logical information provides documentation of the artifacts’ lifecycle in the museum and allows access to and exposure of the collections to the public.
One of the distinct advantages of the system is the maximal flexibility it offers, from organizing separate collection databases, through pre-defined and / or adapted templates for each databank, to the possibility of adding and adjusting the cataloging and search fields for each database and catalog template. The system provides each museum with the most suitable system for its unique needs.
This Integrated product supplies the museum with flexible and dynamic way of creating value-added services, both for employees and for the public.

The infrastructure

The system is based on IDEA ALM infrastructure; the advanced system for managing databases, that serves as a platform for integrating IDEA’s three vertical solutions – IDEA Arc, IDEA Lib and IDEA Muse.
The management of the various information data banks is performed on one common database, using uniform and professional terminology and work processes, with the possibility of retrieving the information at any time, thus allowing transparency, accessibility and advanced management of all the information and knowledge in the organization.
The release of upgraded versions from time to time, the system flexibility, and the ability to adapt to the changing needs of the organization and the open architecture for additions are the guarantee of your investment in the system for many years to come.
The integration of the advanced IDEA Muse system, with the extensive experience of IDEA’s professional staff in implementing projects in museums and cultural heritage institutions is a guarantee for the success of the projects and the satisfaction of our customers.

We invite you to join the family of IDEA’s customers and “trust your heritage in our hands”

Ready-made cataloging templates for common museum objects such as artifacts, exhibitions, images, artists, historical and ethnographic objects, laboratory procedures, artists’ information and more.

Inclusive support of work processes and functionality required for management of museum collections.

The system allows flexibility in creating tailored workflows and procedures for managing the museum work methodology and documentation of the items lifecycle process in and outside the Museum: Registering, laboratories, estimation, outgoing loans and incoming borrows, transitions and location management, insurance, launching, events / exhibitions.

Advanced permissions mechanism that includes a personal user profile for secured access allowing the construction of complex permissions system to a large number of users in different roles and access restrictions set at multiple levels, from the databank to the individual field level and the various actions of the users in each of these levels.

Item linking mechanism for managing and displaying relationships among items enables the definition of different types of links (hierarchical, flat, etc.) and an independent application of links among items from any databank and type of material.

Multilingual system – both at the data level, which allows cataloging and retrieving data in different languages and exposure of entries in other languages, so that different users can see the items in different languages, as well as the user interface displayed in a variety of languages – Hebrew, English, Portuguese, Romanian and Polish.

The possibility of managing the information system independently, including the creation of fields and types of material efficiently and rapidly, allowing the organization to change according to its needs while maintaining the basic structure independently.

Advanced locations management of all the museum artifacts in real time and documentation of locations history of each item, including sweeping changes of multiple items locations, simply and efficiently.

Friendly and attractive Web interface for search, retrieval and online exposure of museum collections, including the possibility of the creation and display of reserved queries on the side menu for easy navigation for end users, display of search results on the timeline includes filtering of results by the desired period.

Support of QR barcode.

Automatic inheritance of metadata using museum-defined logical and physical structures from upper levels of the hierarchy to the lower levels that reduces data entry time, and ensures accurate cataloging at each level, thus reducing costs.

Support of international standards.

Full integration with IDEA Lib and IDEA Arc.

An Integrated text-search engine within the system allows options for simple and complex search, phonetic search and fuzzy search, using linguistic functions and Boolean conditions among the fields, including full-text search within text documents and / or attachments.

Thesaurus – The system includes an infrastructure for glossary management and the creation of data map, using the keywords (subjects) list, hierarchical links, Related, narrow and broad links, as well as graphical display of the thesaurus tree structure.

Absorption of multiple multimedia files and linking them to existing items, using excel sheets.

Flexible Export and import data mechanism, interfacing with similar systems, using XML format.

Divided cataloging screen, displaying the image on the side, to enable cataloging while viewing the file without passing between screens, thus offering convenience and time saving.

Digital objects and collection support including text files, images, audio and video files, including the display of embedded content from external sites (YouTube flicker, google maps, etc.).

Flexibility in the display of the search results list: the customer can create a different display for each type of material, including the display of the digital objects linked to an item, additional information and more.

The Results list of a certain subject displays all the other subjects associated with each item on the search results.

Linking to social networks – Google + & Facebook.

Back to Solutions page