IDEA Arc for Archives

IDEA Arc – bridges the gap between the Analogic past & the Digital future

IDEA Arc is a full out of the box solution for all the needs of management and exposure of the archival information of the organization, from the absorbing materials and its cataloging in the system, searching and locating information, to displaying it in different ways. Using this system allows cultural heritage institutions and archives to assess, organize, describe, preserve and provide access to the archival collections and divisions.
One of the distinct advantages of the system is its support of leading standards – ISAD.G and EAD that will enable your archive the exchange of information with other archives around the world engaged in similar fields, while increasing your exposure to the world.

The infrastructure

The system is based on IDEA ALM infrastructure; the advanced system for managing databases, that serves as a platform for integrating IDEA’s three vertical solutions – IDEA Arc, IDEA Lib and IDEA Muse.
The management of the various information data banks is performed on one common database, using uniform and professional terminology and work processes, with the possibility of retrieving the information at any time, thus allowing transparency, accessibility and advanced management of all the information and knowledge in the organization.
The system includes all management tools, including cataloging, conservation, building logical connections, as well as exposure and retrieval of different materials in various formats. You can work and search within one database (archive) or multiple databases at the same time (Archive, Library and Museum), in order to obtain wide and rich information or filtered and focused information.
The ability to manage the archive, library and museum on one database, and at the same time maintain a complete suitability of terminology, standards and work procedures, to each area, is the winning combination of IDEA ALM. This integrated product offers our customers a flexible and dynamic way to develop value-added service, both for the organization staff, and its users.

The release of upgraded versions from time to time, the system flexibility, and the ability to adapt to the changing needs of the organization and the open architecture for additions are the guarantee of your investment in the system for many years to come.
The integration of the advanced IDEA Arc system, with the extensive experience of Idea’s professional staff in implementing projects in archives and cultural heritage institutions is a guarantee for the success of the projects and the satisfaction of our customers.
We invite you to join the family of Idea’s customers and “trust your heritage in our hands”

Support of international standards and protocols: ISAD(G), ISAAR, DACS, RAD2, Dublin Core and EAD

Automatic inheritance of data based on logical and physical structure of the archive collections. Inheritance of data from upper levels of the archive hierarchy to the lower levels reduces data entry time, and ensures accurate cataloging in every level, thus reducing labor time and costs

Principle of Provenance adherence and management of archival collections logical hierarchical structure (collection, sub-collection, series, subseries, file, and item) The archival tree: the system supplies the construction and setting of archival trees. It serves for reference to the hierarchical structure of the archive while browsing the tree, or for the display of the item’s location in the archival tree.

Effective management of the physical locations of items allows the display of number of files in each rack or container and a sweeping change of locations of items simply and efficiently.

Import & export capabilities unique to the archival records, in a variety of standards and formats (XML, EAD, Dublin Core), which allow the sharing of information with other archives and different systems.

Unique support of calculated and accumulative fields.

Automatic numbering and coding of archived items constitutes a cornerstone of the record’s identification and saves entry time and mistakes.

Management of the Accession Book: management and registration of new materials.

An Integrated text-search engine within the system allows options for simple and complex search, phonetic search and fuzzy search, using linguistic functions and Boolean conditions among the fields.

Multilingual system – both at the data level, which allows cataloging and retrieving data in different languages and exposure of entries in other languages, so that different users can see the items in different languages, as well as the user interface displayed in a variety of languages – Hebrew, English, Portuguese, Romanian and Polish

Linking Items Mechanism – supports the management and display of relationships between different items in the system. Thanks to the high flexibility of the program, the cataloger can define and implement different types of relationships independently, without limitation including hierarchical relationships between the different levels of the archive and manage them using the graphical archive tree

Thesaurus – The system includes an infrastructure for glossary management and the creation of data map, using the keywords list, hierarchical links, Related, narrow and broad links, as well as graphical display of the thesaurus tree structure

Absorption of XML files – an option to absorb files according to the conversion table definitions, including the possibility to add different operations on multiple formats defined by the customer

Full integration with IDEA LIB and IDEA MUSE

Management of heterogeneous collections: cataloging of files, albums, documents, protocols, photographs, maps, plans, newspapers cuttings, etc. using pre-defined and/or customized templates

Varied physical, digital and logical entities: physical information such as item location description, digital information such as scanned documents and logical information describing a period or a person

Digital collection support to link and view all popular types of digital objects including text files, images, audio and video files, including the display of embedded content from external sites (YouTube flicker, google maps, etc.)

Full text search within text documents and / or attachments such as PDF or WORD, in addition to searching the metadata of the record

Absorption of multiple multimedia files from Excel files, and linking them to existing system items

Advanced permissions mechanism allows the construction of complex permissions system to a large number of users in different roles, from the databank level, through the level of individual items to the level of the separate item fields

The possibility of managing the information system independently, including the creation of fields and types of material efficiently and rapidly. This allows the organization to change according to its needs while maintaining the basic structure.

The maintenance tools of IDEA Arc stay in the client hands, thus enabling him to change and update whenever it is needed without the need to contact Idea.

Flexibility in the display of the search results list: the customer can create a different display for each type of material, including the display of the digital objects linked to an item, additional information and more.

Linking to social networks – Google+ & Facebook

Friendly and attractive Web – interface for search, retrieval and online exposure of the archive collections, including the possibility of the creation and display of saved queries on the side-menu for the benefit of convenient and friendly navigation, for the end-user.

The Results list of a certain subject displays all the other subjects associated with each item on the search results.

QR code support

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