IDEA ALM for Heritage institutions

IDEA ALM – for managing diverse collections in archives, libraries and museums

Every nation must know its history, which is the basis for a shared vision, the core existence of the nation and the building of a moral society.
Accessibility to the “hidden treasures” of archives and cultural heritage organizations entails many challenges, such as exposing massive and complex data, retrieving a variety of sources and formats, to various extents, in various languages, for different audiences and in an easy and friendly way.
Recognizing the richness and diversity of the information in heritage organizations and the challenges posed by the “hidden treasures” to the cultural heritage institutions, IDEA Information Systems has developed a unique solution – IDEA ALM.
This solution enables the management and conservation of information in a professional manner, providing solutions for joint management and exposure of a number of institutions together, such as archive, library and museum, and making it available for the public.

IDEA’s system enables the integration of all the historical and cultural information on a single integrated and multi-lingual system. The solution includes all the components required for the organization’s information management – from getting the information, through sorting, managing it, to its exposure to the general public, in archives, historical museums and research institutions.
The innovative concept of IDEA ALM, has gained momentum, meeting with the technological challenges faced by institutions of cultural and historical heritage, and has been adapted to the world ever-developing information.

IDEA ALM is a sophisticated out of the box system for the collection management, preservation and exposure of heritage assets in archives, libraries and museums at cultural heritage institutions and research centers. Due to the unique features of the system, IDEA ALM is one of the leading systems in the world that provides users with centralized management of three areas (library, archive and museum) in one system. It enables integrating a variety of information data – physical, digital and logical, of any format and structure, including unique multilingual support for cataloging information in a variety of Languages.
The management of the various information data banks is performed on one common database, using uniform and professional terminology and work processes, with the possibility of retrieving the information at any time, thus allowing transparency, accessibility and advanced management of all the information and knowledge in the organization.
The system includes all management tools, including cataloging, conservation, building logical connections, as well as exposure and retrieval of different materials in various formats. You can work and search within one database (archive) or multiple databases at the same time (Archive, Library and Museum), in order to obtain wide and rich information or filtered and focused information.
The ability to manage the archive, library and museum on one database, and at the same time maintain a complete suitability of terminology, standards and work procedures, to each area, is the winning combination of IDEA ALM.
This integrated product offers our customers a flexible and dynamic way to develop value-added service, both for the organization staff, and its users.

Centralized management of diversified collections within a single database supports the presentation of distinct collections together with ease of administration. Common infrastructure enables metadata mapping and information retrieval across collections, according to the user’s choice.

Support of international standards and protocols of libraries, archives and museums –  ISAD(G), ISAAR, , EAD, Dublin Core, MARC and Z39.50, including powered import and export utilities, offering resource-sharing capabilities and connectivity with other international systems and databases .

Multilingual support at three levels:

  • The user interface can easily be customized in different languages.
  • Unicode support and a powerful search engine with advanced linguistic functions for data entry and retrieval in various scripts.
  • Content translation and management of item fields in parallel language layers for data presentation in the user’s language of choice.

Flexibility to arrange collections in separate databanks, each with predefined and/or customized templates. Data entry and search fields can be added and modified

Advanced Web interface for discovery and exposure of the collections and for remote cataloging. User friendly and accessible interfaces with subject based clustering and Web 2.0 features. Intuitive search according to time lines and hierarchal trees.

Integrated text search engine, including options for searching simple and complex searches, phonetic search and fuzzy search, using linguistic functions and setting Boolean conditions between the information fields.

Full-text search within text documents and / or attachments.

Advanced permissions mechanism starting from the databank to the item and down to the field levels and enhanced authentication with Active Directory integration.

Advanced administration tools allow the system administrators to configure the system without need for additional coding. Thus, allowing the institution to respond and reflect future changes in collections development without being dependent on IDEA.

Thesaurus management streamlining all aspects of thesaurus work: construction, management and maintenance with a graphical tree structure.

Management of digital collections: linking and viewing all types of digital objects including text files, images, audio and video files. Ingest of objects directly from scanners.

Linking items’ mechanism, for managing and displaying relationships between items. A unique capability that allows the definition of different types of links (hierarchical, flat, etc.) and an independent application of links between items from any databank and any material type.

Open architecture based on Microsoft SQL Server or Oracle databases with an advanced set of APIs and XML-based web services for seamless integration with third-party systems and repositories.

Dynamic screen layout according to user’s profiles.

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